Safety Coordinator

Location 

• UK

• Malta

Summary of Position

We are seeking a highly organised and detail-organised and detail-oriented Safety Coordinator to support our safety and flight data monitoring functions within a dynamic business jet operation. This role plays a key part in ensuring regulatory compliance, effective risk management, and continuous improvement in safety performance.

Key Responsibilities / Duties and Accountabilities 

• Coordinate and follow up on internal occurrence and accident investigations, ensuring timely closure and documentation

• Support safety reporting processes, including trend analysis and the preparation of safety performance indicators

• Manage and maintain safety databases, ensuring accurate data input, monitoring, and evaluation

• Facilitate hazard identification and risk assessments across operational departments

• Assist the Nominated Person Safety in liaising with regulatory authorities, auditors, and third-party providers

• Organise and support safety meetings, including scheduling, preparing materials, and minute-taking

• Provide administrative and project support for safety initiatives and continuous improvement activities

• Deliver training on safety software systems and support ERP (Emergency Response Plan) training and exercises

• Manage Flight Data Monitoring (FDM) processes using Aero bytes, including data download, replay, analysis, onboarding, audits and reporting

• Maintain safety documentation, including FDM procedures, relevant sections of the Operations Manual, and internal safety communications such as newsletters

• Participate in external safety seminars and review service contracts relevant to safety operations

• Conduct assessments of aviation security threats and risks, supporting the organisation’s security management system.

Essential Requirements 

• Previous office experience and working as a team preferred

• Experience in Aviation safety

• Familiarity with UK CAA / EASA Regulations

• Experience with safety reporting tools and FDM platforms (e.g. Aero bytes) is highly desirable

• Computer literate, proficient in use of Microsoft packages including, Word, Excel, Outlook and SharePoint.

• Personable, polite, well organised, good communication skills, passion for Aviation